Privacy Policy
NMNC Trust LimitedLast updated: May 2026
1. Who We Are
NMNC Trust Limited ("we", "us", "our") is the data controller for the personal information collected through this website. We are a Scottish charitable trust registered with OSCR under reference SC052877 and a company limited by guarantee under registration number SC776559, whose principal purpose is to support the work of Mearns Free Church, Glasgow, Scotland. If you have any questions about how we handle your personal data, please contact us using the contact form on this website.
2. What Personal Data We Collect
We collect only the data that is necessary for us to operate this website and carry out our charitable purposes. Specifically: Contact form submissions. When you use our contact form we collect your name, email address, and the content of your message. Donation processing. When you make a donation we collect your name, postal address (required for Gift Aid purposes), email address, and the amount donated. If you make a Gift Aid declaration, we also retain that declaration. Payment details are handled directly and securely by our payment processor — we do not receive or store your card or bank details. We do not operate a mailing list, and we do not use website analytics tools or advertising cookies.
3. How We Collect Your Data
We collect your data directly from you when you: complete and submit the contact form on this website make a donation through this website
4. Legal Basis for Processing
Under the UK General Data Protection Regulation (UK GDPR) we rely on the following legal bases: Legitimate interests (Article 6(1)(f)) — to respond to your enquiries submitted via the contact form, where it is reasonable to expect that contacting us means you want a reply. Legal obligation (Article 6(1)(c)) — to retain Gift Aid declarations and associated donor records as required by HM Revenue & Customs. Performance of a task carried out in the public interest and/or legitimate interests (Article 6(1)(e)/(f)) — to administer donations and further our charitable purposes.
5. How We Use Your Data
We use the personal data we collect only for the following purposes: to respond to your enquiry or message to process and record your donation to claim Gift Aid from HMRC where applicable to maintain accurate financial records as required by charity law and HMRC We will never sell, rent, or share your personal data with third parties for marketing purposes.
6. Third-Party Processors
We use a third-party payment processor to handle donation transactions securely. This provider acts as a data processor on our behalf and is contractually required to handle your data only in accordance with our instructions and applicable data protection law. We do not use any other third-party data processors in connection with this website.
7. How Long We Keep Your Data
We retain personal data only for as long as necessary: Contact form messages — up to 2 years, or sooner if no longer needed Donation records and Gift Aid declarations — for at least 6 years following the end of the tax year in which the donation was made, as required by HMRC After these periods, data is securely deleted or anonymised.
8. Your Rights
Under UK GDPR you have the following rights in relation to your personal data: Access — to request a copy of the data we hold about you Rectification — to ask us to correct inaccurate or incomplete data Erasure — to ask us to delete your data where there is no longer a lawful basis to retain it Restriction — to ask us to limit how we use your data in certain circumstances Objection — to object to processing based on legitimate interests Portability — to receive your data in a structured, commonly used format where processing is automated To exercise any of these rights, please contact us via the contact form on this website. We will respond within one month. There is no charge for making a request.
9. Cookies
This website does not use cookies beyond those that are strictly necessary for the site to function (for example, to make the contact form or donation page work). No tracking, analytics, or advertising cookies are used.
10. Complaints
If you are unhappy with how we have handled your personal data, you have the right to lodge a complaint with the UK's supervisory authority: Information Commissioner's Office (ICO) Website: www.ico.org.uk Helpline: 0303 123 1113 We would, however, appreciate the opportunity to address your concerns directly before you contact the ICO, so please do get in touch with us first, using the Contact Form page.
11. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date at the top. We encourage you to review this policy periodically.